The Payment Process

Clinical Instructors (CIs) must complete several steps in order to be paid for their service:

  1. Register as an individual vendor with UVA
  2. Complete the CI evaluations using the online evaluation system. (instructions are in the Handbook (PDF))

Teacher Ed. processes the honorarium for your CI work only after you complete/submit the final evaluation. Pay is then issued by UVA Payroll after 30 days.

How to register as a vendor

Directions:
  1. Open the UVA Vendor Registration form: https://www.procurement.virginia.edu/pagevendorregistrationform
  2. Complete all form sections:

  Item Response
Form Selection U.S. Tax Status US
  Payee/Vendor Type Individual
  Relationship with UVA Supplier of goods and/or services
  Business Type per W9 Individual supplier
Ordering Location   Your contact info
(Use Email as the ordering method)
W-9 Information   Your contact info
Payment Method ePayables No - you need Net 30
  PayMode (direct deposit) Yes
  Check No - there's a fee
Payment Terms   Net 30
Submitter Information   Your contact info

 

  1. Submit the registration form and review the confirmation page.
  2. Complete the Direct Deposit form from Bank of America. (You do not have to be a Bank of America customer. UVA simply uses them to securely collect your info. You will need your bank account and routing numbers for this step.)

Thank you for following through with the registration process! We realize that the form has repetitive questions and otherwise hope to make payment as efficient as possible.

If you need further assistance to complete this form, please contact Procurement Services at 434-924-6341.