When and where will the workshop be?
The workshop will be held at the University of Virginia from September 13th–15th, 2013.
Who will be running the workshop?
Members of the core development team at KTH (Royal Institute of Technology) and Uppsala University will be attending from Sweden, as well as a number of U.S. developers and "power users" well-known from the GROMACS mailing lists. We will also have several prominent plenary speakers from around the U.S. who have used GROMACS for important application work; see the list of invited speakers here.
What will be the workshop consist of?
The workshop will include intermediate and advanced tutorials (with beginner tutorials available on the web beforehand), sessions on both applications and the details of the software, a poster session open to all participants, and extensive time with developers to provide input on future versions of GROMACS. For more information, see the preliminary schedule here.
What is the cost?
In order to cover the costs of organizing the workshop, we are charging a registration fee of $60 ($95 after August 22nd). This low price is made possible by help from the University of Virginia, NVIDIA, STINT (Swedish Foundation for International Cooperation), and many speakers who are paying their own way. Hotels, travel and meals will be the responsibility of the attendees.
When do I need to register by?
We are planning for around 70 people total. We will accept registration until full. Housing will be more difficult to get closer to the conference (see below), so we encourage people to sign up earlier rather than later.
What hotel arrangements can be made?
Getting hotel rooms in mid-September in Charlottesville can be difficult. We have reserved a block of 30 single-occupancy rooms at the Inn at Darden at $135/night, available through August 22nd. The group reservation number is (434) 243-5000. Ask for the "GROMACS Workshop" group reservation. The Inn at Darden is on the free university bus route. There are also several hotels within walking distance of the workshop location, such as Hampton Inn, Courtyard by Marriot and Red Roof Inn. Budget Inn and Cavalier Inn are also on the free university bus system. All of these hotels already have limited availability for mid-September, and we were unable to reserve rooms there. If you are driving to Charlottesville or renting a car, you might consider finding a hotel slightly further out; it will likely be cheaper, and parking at the conference site will be available for free. In all cases, we encourage you to make housing arrangements soon! If you are interested in sharing a hotel room nearby (since the conference housing in single-occupancy) and are looking for a roommate, email the organizers, and we will put you in contact with each other.
How does one get to the University of Virginia?
You can find directions for travelling to the University of Virginia by car here. The University of Virginia is 20 minutes from the Charlottesville/Albermarle Airport (CHO), 75 minutes from the Richmond International Airport (RIC), and 120 minutes from Dulles International Airport (IAD). The conference will be held in MR5, the Biomedical Engineering building. Please see the schedule for more specific location information.
You know this is during Yom Kippur, right? We regret that because of unavoidable conflicts with large scale events at the University of Virgina (i.e. home football games) we did not have a lot of flexibility for the schedule, and regret that this workshop overlaps with the Yom Kippur religious holiday. Attendees are welcome to join the campus Hillel for services if they desire; contact firstname.lastname@example.org for more information.